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Canberra LEGO User Group Inc Annual General Meeting (AGM) Meeting Minutes

PDF
published
visibility public
authors Tony Hooper
section governance/meetings/agm/2023
updated 2023-08-03

Meeting details

Date

Sunday 6 August 2023

Time

16:47

Location

Presiding

Jake Radloff

Minutes

Tony Hooper

1. Present

1.1. Committee

  • Jake Radloff (President)

  • Tony Hooper (Secretary)

  • Bruce Abdilla (Vice President)

  • Kirsten Aitchison (Treasurer)

  • Steve Whittaker (LAN Ambassador)

  • Matthew Dadswell (Assets Manager)

  • David Larkin (Committee)

  • Jamie Reid (Committee)

  • Nathan Fewkes (Committee)

1.2. Ordinary Members (25)

  • Adrian Harrison

  • Fiona Judge

  • Samuel Graham

  • Darren Gore

  • Emanuel Tomma

  • Jon Grotto

  • Tamara Dadswell

  • Rob Marlow

  • Rowan Winsemius

  • Amanda Wright

  • Anna Dytlewski

  • Andrew Strachan

  • Stephen Arculus

  • Nathan Hauser

  • Edwina Bavington

  • Berry Dower

  • Harold Dimpel

  • Paul Tyerman

  • Bonnie Babic

  • Sam Babic

  • Stephen Coleman

  • Leigh Mulcahy

  • Troy Pinchen

  • Alex Buker

  • Valetta Nuker

2. Agenda Items

2.1. Apologies and Proxies

The President confirmed apologies and proxies were received as follows:

2.1.1. Apologies

  • Nalin Wanigiasekjara

  • Janet Ilchef

2.1.2. Proxies

None

2.2. Election of New Committee Members

It was noted that all new Committee Members were elected unopposed as per email sent on 31 July 2023.

Change of Positions: * Tony Hooper to Vice President * Adrian Harrison to Secretary * Tamara Dadswell to General Member

2.3. Acceptance of Minutes from last meeting on 4 December 2022

Moved: Rob Marlow
Seconded: Bruce Abdilla
That the Minutes of the 2022 AGM be accepted.

Result: Carried (all)

2.4. Receipt of report from Executive Committee on activities of Association

2.4.1. The President’s Report was summarised (attached).

President passed on his thanks to the departing committee members, Bruce Abdilla and Nathan Fewkes for their work. Sincere thank you to all those who have exhibited/volunteered or attended in 2023. The Christmas party was well run and attended by members and their families, special thankyou to Wellstation Scouts for the BBQ. Special mention to Hellenic Club for use of the meeting room free of charge.

Moved: Tamara Dadswell
Seconded: Adrian Harrison
That the President’s report be accepted.

Result: Carried (all)

2.4.2. The Treasurer’s Report was read (attached).

CLUG membership was up from 178 in 2021 to 248 in 2022. It was noted that the support received from LEGO itself had decreased markedly, this was a worldwide trend. As at 30 Jun 23 Bank balance - main account $8k, Canberra Brick Show account $18k, Term deposit $5k and Assets Value $16k

Moved: Darren Gore
Seconded: Stephen Coleman
That the Treasurer’s report be accepted.

Result: Carried (all)

2.5. Budget and Expenditure

This was briefly reported on by the President. Forecast position was noted. Bank balance is healthy thanks to increased membership, revenue from raffles and the inaugural Canberra Brick Show. FY22/23 Income was $55k (Membership fees, LUGBULK, Raffles and Canberra Brick Show) FY22/23 Expenditure was $51k (Insurance, Fees for running Shows, Christmas Party and purchase of Assets) President indicated that CLUG has set aside $5k to cover insurance excess, money deposited in a term deposit with the Bendigo Bank for a 12 month term.

2.6. Other Business

Welcome to those members new to the committee, Adrian and Tamara. Thank you to the outgoing committee members, Bruce and Nathan.

LAN report by Steve Whittaker (Ambassador) Outlined benefits and support from LEGO, emphasis on CLUG being a family orientated LUG.

2.7. Meeting closure

At 17:27 pm, the presiding member closed the meeting.

Jake Radloff
President
Date: 03/08/2023